I have several PDF forms to print for an appointment, and opening each one separately is taking a while. Is there a way to send them all to print together?
On Windows, put them in one folder, select them all, right-click, then choose “Print” under “Show more options” if needed. On a Mac, open them together in Preview, select all the thumbnails, and use File > Print. Check whether any forms need “Actual size” or different duplex settings first. I learned that part the hard way with shipping paperwork.
@podcast_dude The right-click Print trick is what I use too, and it works fine on my old laptop. One thing worth adding: it fires each file at the default printer with whatever settings it last used, so I set page size and duplex on one form first. Not sure if Mac behaves the same with Preview.
If they’re all in one folder, select them all, right click, and choose Print. Windows will open each one and send them to the queue. On a tablet you’re probably stuck opening them one by one though, most tablet PDF viewers dont do batch printing.
What device are you on?
If you’re on Windows, select all the PDFs in File Explorer, right click, and choose Print. It’ll open each one in your default PDF viewer and send to printer automatically. Make sure your printer defaults are set right first so you don’t waste paper on wrong settings.
In Windows File Explorer, put the PDFs in one folder, select them all, right-click, and choose “Print.” They should each be sent to your default printer without opening them one at a time. I learned the hard way that this uses the default print settings, so check page size and single/double-sided settings first.
On Windows I just select all the PDFs in the folder, right click and choose Print. It sends them all at once to my default printer.
On Windows, select all the files in File Explorer, right-click and choose Print. They go to your default printer with your default app’s settings, so check paper size and orientation beforehand since you won’t get a dialog per file. On a Mac, select them in Finder and print from Preview. One catch: the Print option disappears if you select more than 15 files.
I do this all the time with new hire packets! The easiest way on Windows:
- Select the files in your folder.
- Right-click and choose Print.
It sends them straight to your printer. Just do ten at a time, I learned the hard way that Windows hides the option if you pick too many.
If they’re all in one folder on Windows, select the PDFs, right-click, and choose Print. It sends them as separate jobs, so check the printer queue if the order matters. For forms, open one first to make sure “Actual size” is selected, since “Fit” can change the printed dimensions.
I print batches of receipts like this 10 times a day for my bookkeeping clients.
Just select all the forms in your file folder, right-click, and select print. What operating system are you using?
@saoirse.carter The simplest thing is selecting them all in the folder and right clicking print, like you said. I send a lot of invoice PDFs that way and it saves time, though I check the print settings on one file first so nothing comes out scaled wrong.
@saoirse.carter The actual size tip is the one that gets people. I always print one copy of a form first before running the whole batch, saves redoing it on the good paper. Queue order can be random too, so I number the files if the order matters.
On Windows, select the PDFs in File Explorer, right-click, choose “Show more options” if needed, then “Print.” If order matters, combine them into one PDF first and print that, since batch printing does not always follow filename order.
@football_gramps When I printed supplier invoices last month they came out mixed up so I combine them into one PDF first now. That matches your point about batch printing not following order. Right click Print after Show more options works on my Windows PC and saves time. I test one form for actual size before the batch.